Regular Board Meeting
Plainfield Township
Eagle Pointe Plaza
January 17th, 2024
Meeting was called to order at 6:30 pm by Supervisor Lewis followed by the Pledge of Allegiance.
Present: Allen, Bassi, Houthoofd, Lewis and Reilly. Guests: 4
Approval of Agenda: Motion by Lewis supported by Allen to approve the Agenda with additions. Add f) under Information/Discussion Items-Insurance Confirmation. All Ayes. Motion carried.
Public Comment: none.
Board Comments: Bassi commented that a group of pickleballers would like to purchase a new pickleball net with the help of the township. The board agreed as long as they realize it stays in the gym and everyone uses it. Reilly commented she would like to see Saturday hours at the Library and possibly one late day. Reilly reminded Lewis there is 41 days until election and the handicap door needs to be fixed. Reilly presented a bill for the GIS Mapping for the Cemetery in the amount of $4000.00. Motion by Lewis supported by Bassi to approve the bill for the mapping and the necessary budget adjustment to cemetery and fund equity. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays: none. Motion carried.
Lewis informed the board that the Fire and Road renewal will be on the August Ballot. The wording will remain the same and we will approve in March or April.
Minutes: Motion by Bassi supported by Reilly to accept the Minutes from Regular Meeting December 20th, 2023. All Ayes. Motion carried.
Financial Report: Presented by Bassi
Budget Report: Presented by Lewis.
Budget Amendment: Motion by Reilly supported by Houthoofd to accept the following Budget Amendments: . Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays: none. Motion carried.
BUDGET ACCOUNT NUMBER APPROVED BUDGET AMOUNT BUDGET AMOUNT CHANGE (+INCREASE/-DECREASE) NEW BUDGET AMOUNT
101000696 UseofFundBal 83,289 +34,000 117,289
101265930 Rep&Maint 20,000 +5,000(AddyDr) 25,000
101209802 20%Assessmnt 0 +20,000 20,000
101265970 CapOutlay 14,900 +5,100 20,000
596000694 Misc(WS) 15,750 +3,000 18,750
596529810 Contract(Forklft) 26,250 +3,000 29,250
101276930 Rep&Maint 7,500 +4,000 11,500
Presentation of Bills: Motion by Allen supported by Houthoofd to pay bills as presented except for #57531 and 57539 to Cheryl Tyler. . Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays: none. Motion carried.
GENERAL FUND: 57526-57567 AND 85767
FIRE FUND: 7735-7251
ROAD FUND: 1659
LIBRARY FUND: 1849
BUILDING: 2291-2292
WASTE SITE: 3651-3655
SEWER: 83076-83078
TAX ACCOUNT: 4464-4480 AND 9004377-900-4378 AND 9004473-9004474
LITTLE LONG:
W LONDO LAKE:
LOON LAKE
CHAIN LAKE 8461030
INDIAN LAKE IMPROVEMENT: 8481026
BASS: 8411032
LONG LAKE
JOSE LAKE:
BIG ISLAND LAKE: 8491023
2024 Wage Discussion: The board agreed to look at a 4% increase for new fiscal year.
2024 Budget Preparation: We need to look at roadwork that is needed.
MNRTF Grant outcome and Future discussion: Maybe look into other grants. We did not qualify for the MNRTF Grant. Spicer will look into other grants but it could cost between $10,000 and $12,000. Lewis will look into this further.
Pavilion Discussion: Lewis presented blue prints for new pavilion. Bassi would like to see the overhead wire buried in that area.
Snet Update: Lewis updated us on our issue with our contract bill with SNET.
Insurance Clarification: Lewis explained how insurance works when one of our employees removed from our Blue Cross and goes on medicare. Part A is free, Part B the person must purchase and then there are suppliments. Our policy states that if the employee goes off the Blue Cross onto Medicare they receive the same coverage as what we offer. With that being said: Motion by Lewis supported by Bassi that the 2 bills paid to Cheryl Tyler #58526 and #57527 agreed to be paid. Roll call vote: Ayes: Bassi, Houthoofd, Lewis and Reilly. Nays: Allen. Motion carried.
Savin Weed Treatments Renewals: Motion by Houthoofd supported by Allen to approve Weed Treatment Renewals for Savin Lake Services for Big Island Lake, Chain Lake, Indian Lake and Bass Lake.
Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays: none. Motion carried.
Poverty Exemption Resolution for 2024: Motion by Bassi supported by Reilly to approve the Proverty Exemption Resolution for 2024. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays: none. Motion carried.
Temporary Marijuana Event License Request: The board is not interested in pursuing this.
Waste Site Staffing: Motion by Reilly supported by Bassi to hire CJ Robichaud as a full time employee as of December 15th, 2023.He will continue with current pay and hours. He will be eligible for Health Insurance as of 01/22/2024 and also sick and vacation days. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays: none. Motion carried.
Iosco County Recycling Center request: The board is not interested in this at this time.
New Fire Fighters and MFR: Motion by Allen supported by Bassi to hire Josh Gibson and Emily Bain as new firefighters and Miranda Coiner as MFR. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays: none. Motion carried.
FEMA AFG Grant submittal for Turnout Gear: Lewis did not have the information he hoped to have so this will be brought to board at a later date.
Committee –Dept Reports: Lewis presented a permit history for the last few years. Permits are down this year.
Motion by Reilly to adjourn at 8:00 pm
Sue Reilly, Plainfield Township Clerk