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October 21, 2020 Minutes

Regular Meeting Plainfield Township Eagle Pointe Plaza Wednesday, October 21st, 2020 6:30 pm

Meeting was called to order at 6:30 pm by Supervisor Lewis followed by the Pledge of Allegiance. 

Present:   Allen, Bassi, Houthoofd, Lewis and Reilly                      Guests: 4

Approval of Agenda:  Motion by Bassi supported by Houthoofd to approve Agenda as presented.  All Ayes.  Motion carried.

Public Comment:  One guest commented.

Approval of Minutes:  Motion by Bassi supported by Allen to accept the minutes from September 16th, 2020 Regular Meeting, September 30, 2020 Bass Lake Weed SAD Public Hearing and October 19yh, 2020 Gypsy Moth SAD Public Hearing.  All Ayes.  Motion carried.

Financial Report:  Presented by Bassi.

Budget Report and Fire Fund Amendment:  Motion by Reilly supported by Allen to approve the Budget Amendment for Fire Department for New Insurance on the New Fire Truck for 4457.00.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried.  We will also prepare anew cost center to account for Gypsy Moth SAD in the budget.

Presentation of Bills:  Motion by Houthoofd supported by Allen to approve the bills to be paid with the following change:  Ck # 55588 is being voided for 650.00 to Timmy Tire and is being rewritten, splitting that cost between Twp, Cemetery, Parks, Sewer and  Waste Site for repairs to the plow on the Ford. Also brought to Boar ds attention that a check # 55506 was approved at September meeting for 26.42 written to Eric Reilly was written to Plainfield Township not Eric.   Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none General Fund:  55540-55595

Fire Fund:  6676-6695
Road Fund:  1618-1619
Library Fund:  1730-1733
Building Fund:  2038-2046
Sewer Fund:  2896-2901
Waste Site Fund:  2896-2901
Tax Account 4135-4141
Little Long Lake:  8421014
W Londo Lake:  8431014
Loon Lake:  8441021-8441022
Chain Lake:  8461015
Indian Lake Improvement:  8481013
Bass Lake:  8411011
Long Lake:  8451029
Jose Lake :  8471012

Browns Landing Row Abandonment Update:  Lewis had response that that Landing is still used so we will not be going any further with abandoning it. 

Gypsy Moth Update:  Our consultant was in town the week of 12th and is very concerned that we may have a dual hatch next year.  The need for spraying is extreme. 

Approve 2020 Special Assessments:  Motion by Bassi supported by Reilly to approve Special Assessment for Big Island Lake, Little Long Lake, Loon Lake, West Londo Lake, Jose Lake and Indian Lake.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Private Road Special Assessment changed to 44849.00: Motion by Allen supported by Houthoofd to approve the Private Road Special Increase to $44849.00.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Big Island Residents (2)  to Opt Out request:  Motion by Bassi supported by Reilly to approve the request of Opting out of the Big Island SAD due to their area cannot be done.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Assessor Contract:  Motion by Allen supported by Bassi to approve New Assessor 2 year contract as presented with option of changes to be looked at at the January 2021 regular board meeting.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd and Reilly.  Nays: none. Lewis abstained. Motion carried. 

Long Lake Consultant Contract Approval:  Motion by Houthoofd supported by Allen to approve PLM Lake and Sciences Consultant for Long Lake.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Resource Center Furnace Replacement:  Motion by Reilly supported by Houthoofd to approve Colvins estimate for 3 furnaces for the Resource Center for $10691.00.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Window replacement at Eagle Pointe Plaza:  Motion by Bassi supported by Lewis to approve the replacement of twp windows in the treasuers office and  two windows in the Pro-Air rental room.  Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Door Replacement at Eagle Pointe Plaza:  Fred will get bids to replace doors at the front of the building and a new door for the back room of On Pointe Salon so we can get it ready to market.  Bid already received from Meier Glass out of West Branch.   If no other bids are received by December meeting we will go with Meier Glass.

Employee Insurance Medicare Coverage:  Motion by Lewis supported by Reilly to continue to pay for Paul Tyler Medicare Coverage . If he stays on our current policy the cost to the twp would be $871.53.  If she pays herself it will be 189.00.  Cheryl Tyler will pay and we will reimburse her. Roll call vote: Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Committee-Dept Reports- suspended.

Board Comments:  Reilly commented Waste Site Sign looks good and new mat room looks great.  Bassi reminder that Open House is scheduled for October 28th from 6-8pm.  Lewis commented for board to think about charging for Spliting property.  Lewis also commented there are some properties that are land locked due to Consumers having to approve them to use easement. 

Motion by Bassi to adjourn at 8:05 .  All Ayes.  Motion carried. 

Sue Reilly

Plainfield Township Clerk

Elected Officials

Supervisor –  Fred Lewis
Clerk –  Sue Reilly
Treasurer – Roma J. Bassi
Trustee – Dianne M. Allen
Trustee – Roger Houthoofd