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August 19, 2020 Minutes

Plainfield Township Regular Meeting August 19th, 2020 Eagle Pointe Plaza

Meeting was called to order by Supervisor Lewis followed by the Pledge of Allegiance. 

Present:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Guests: 2

Approval of Agenda:  Motion by Bassi supported by Allen to accepted agenda with following changes:  Old business add 4) Gravel Roads and New business 3) Waste site cameras.  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Public Comments:  One person commented. 

Approval of Minutes:   Motion by Houthoofd supported by Allen to approve minutes from July 13th, 2020 Special Meeting, July 16th Special Meeting, July 20th, Regular Meeting, July 21st Special Meeting and July 22nd Special Meeting.  .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Financial Report:  Presented by Bassi.

Budget Report:  Presented by Lewis.

Budget Amendment:  Motion by Allen supported by Bassi to accept the Resolution to amend the budget as follows:  101-000-664 Interest increase from $4120.00 to $7120.00 and 101-865-968 increase from $20000.00 to $20300.00.  .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Final Amendment Report Approval:  Motion by Allen supported by Bassi to approve Final Budget Report.  .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Presentation of  Bills:  Motion by Allen supported by Houthoofd to accept bills as presented.  .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

General Fund:  55407-55493
Fire Fund:  6647-6665
Road Fund
Library:  1724-1727
Building:  2029-2034
Sewer:  2887-2892
Waste Site:  3346-3350
Tax Account:  4119-4124
W Londo Lake:  8431012
Loon Lake:  8441019
Chain Lake:  8461013
Indian Lake Improvement:  8481012
Long Lake:  8451026
Jose Lake:  8471011
Big Island Lake:  8491005

Drive Way and Parking Lot Coating:  Lewis will talk to school about splitting cost.

Gypsy Moth Resolution:  Motion by Reilly supported by Bassi to direct the Supervisor and Assessing officer to prepare a special assessment roll based on the district descriptions shown herein listing each parcel to be assessed as follows: 

     All residential parcels that contain land and are assessed a value in Plainfield Township, Iosco County, Michigan.  Commercial, Industrial and Agricultural parcels are not included. Parcels are as designed parcel class code 401 in the current CAMA assessing system.

  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Gypsy Moth Resolution Amendment:  Motion by Allen supported by Bassi to amend the Gypsy Moth Resolution as follows with the addition of:  WHEREAS the Gypsy Moth SAD shall last for a term of three (3) years from its creation in the fall of 2020 through and inclusive of the fall 2023 at a cost of $40 per parcel for year (2020 Dec tax bill), $30(2021 Dec tax bill and year 3 (2022 Dec tax bill).  The actual amount to be billed in year 2 and 3 may be lower based on the yearly consultant report and recommendation.  Any proposed increase would require an additional public hearing process.  

.  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Gypsy Moth Consultant Contract Approval:  Motion by Houthoof supported by Reilly to approve the Gypsy Moth Consultant Contract for the Gypsy Moth Study.  .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Tire Trailer Policy at Waste Site:  Motion by Bassi supported by Allen to open the Tire Trailer to all Plainfield Township businesses with the understanding that the cost is $3.00 per tire, they unload and stack themselves and call for an appointment to do so which will be scheduled on a Tuesday or Thursday when the dump is closed. 

Gravel Roads:  Motion by Allen supported by Houthoofd to gravel the following :  Hottis Rd- North of Curtis Rd. Guy Savin has agreed to pay for 1/3 of this, Towerline rd – South of Curtis Rd to Hale Creek, and Lakeside Blvd. – West side of Loon Lake.  .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

BOR Alterate:  Motion by Lewis supported by Bassi to appoint Margy Holzheuer as Board of Review Alternate.  .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Electric Vehicle Charging Station:  Motion by Bassi supported by Allen to approve a Electric Vehicle Charging Station in Plainfield Township. .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Waste Site Cameras:  Motion by Reilly supported by Bassi to order cameras to put up at Waste Site.  Sue will contact Charter about internet connection. .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Board Comments:  Fire Dept had all graduate from the MFR Class.  Reilly commented she will be switching from Pontem Payroll which is being discontinued and going with Stephenson and Company to outsource Payroll at the end of the Year.  There will also be a Cemetery Committee meeting on September 8th, 2020.  Lewis mentioned for Board to consider a full time position at Fire Dept for secretarial position. 

Motion by Bassi supported by Reilly to adjourn at 7:50 PM .  Roll call vote:  Ayes:  Allen, Bassi, Houthoofd, Lewis and Reilly.  Nays: none.  Motion carried. 

Sue Reilly, Plainfield Township Clerk.

Elected Officials

Supervisor –  Fred Lewis
Clerk –  Sue Reilly
Treasurer – Roma J. Bassi
Trustee – Dianne M. Allen
Trustee – Roger Houthoofd