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May 2020 Minutes

Plainfield Township
Regular Meeting
Eagle Pointe Plaza
Wednesday, May 20th, 2020

Meeting was called to order at 6:30 pm via Zoom -Meeting ID 88921876394 by Supervisor Lewis followed by the Pledge of Allegiance.

Present: Allen, Bassi, Lewis, Reilly, Houthoofd (Late) Guests: 1

Approval of Agenda: Motion by Bassi supported by Reilly with following changes : under New Business #4: Approve Lagoon Well Monitors. All Ayes: Houthoofd absent.

Public Comment: none

Approval of Minutes: Motion by Allen supported by Bassi to approve minutes from April 15th; 2020-Regular Meeting via zoom. All Ayes Houthoofd absent.

Financial Report: Presented by Bassi

Budget Report: Presented by Lewis. (Roger has joined meeting): Motion by Allen supported by Bassi to make the following Budget adjustments: 101-253-730 Postage increase from $5120.00 to $7120.00 / 101-000-696 Fund Balance increase from $50000.00 to $52000.00 / 101-852-716 Health Insurance increase from $83945.00 to $93945.98 / 101-751-801 Loon Lake Park decrease from $98137.35 to $88137.35.
Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried.

Presentation of Bills: Motion by Allen supported by Houthoofd to pay bills as presented. Reilly notes that the checks are dated for May 19th due to the fact she did not change date during check printing. They will be not be sent out until after approval. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried.

General Fund: 55252-55307
Fire Fund: 6611-6615 and 6617-6623
Library 1713-1718
Building: 2013-2017
Sewer: 2864-2870
Waste Site: 3326-3331
Long Lake: 845022

Chimney Removal at Resource: Lewis explained the need to remove chimney at resource center due to leaking. He will get estimates.

July 4th Fireworks: Waiting to hear from Wolverine to see if they are still setting them off due to the Covid19 executive order.

2020-2021 Budget Discussion: Lewis explained changes to the budget due to Revenue Sharing possibly being cut.
Noted: Bassi asked Lewis if the cut to Community Center will be changing the hours and Lewis said the hours would not change.

Kokosing Road Shoulder Grant: Lewis presented the board with a letter stating that Plainfield Township will be receiving a $30000.00 Grant for widening Kokosing Road Shoulders to accommodate Bike Path. Lewis will talk to Road Commission to confirm a price and go from there.

Additional Road Work Approval: Motion by Allen supported by Reilly to approve additional Road work for Lois Street, Timber Trail and Forest Lane. . Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried.

Crack Sealing Approval at Eagle Pointe Plaza: Motion by Reilly supported by Allen to approve crack sealing at Eagle Pointe Plaza. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried.

Green House Site Approval: Motion by Reilly supported by Houthoofd to approve Site plan approval for Green House for Todd and Monique Trevarrow. . Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried.

Approve 800 MHZ Page Purchase for Fire Department: Motion by Houthoofd supported by Allen to approve purchase of 800 MHZ for Fire Department for $$11275.00.
Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried.
Note: Check written on 05/19/2020 but did not get sent until approved.

Approve Lakeside Heights Sub Outlet: Motion by Reilly supported by Houthoofd to approve Lakeside Heights Sub Outlet-1 split above allowable number for sublots. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried

Planning Commision appointment: Motion by Bassi supported by Houthoofd to appoint Don McDonnel to Planning Commission. Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried

Personnel Property Waiver: Motion by Bassi supported by Allen to waive Personnel Property Tax for 2019 for Harrys Coney Island, and listing as uncollectable. . Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried

Lagoon monitoring weel: Motion by Bassi supported by Allen to Contract with Webb Well Drilling to replace Lagoon Monitoring Wells not to exceed $5000.00. . Roll call vote: Ayes: Allen, Bassi, Houthoofd, Lewis and Reilly. Nays none. Motion carried

Board Comments: Roger asked about last months agenda item on Rental Rates for Community Center. It was to be carried over to May, but due to Stay at Home we will table until it is lifted.

Clerk will be contacting Stephenson about Payroll due to Pontem eliminating their payroll software.

Motion by Bassi to adjourn at 8:00. All ayes. Motion carried.

Sue Reilly, Plainfield Township Clerk

Elected Officials

Supervisor –  Fred Lewis
Clerk –  Sue Reilly
Treasurer – Roma J. Bassi
Trustee – Dianne M. Allen
Trustee – Roger Houthoofd